Nottingham Triathlon Club Photography Policy

Policy Statement
Nottingham Triathlon Club would like to use images that show athletes in a positive light (e.g. during training and competition) on our social media pages, publications and our website. Photographs/videos are an important way for members, coaches and parents to document an athlete’s triathlon experience. 

Nottingham Triathlon Club is committed to providing a safe environment for all our members and coaches and we have adopted the following good practice guidelines issued by British Triathlon.

Publishing Images
Through the use of a prior consent form, we will ask for the permission of members and parents/guardians where the athlete is under 16 years of age to take and use their image.

  • If an athlete is named, we will avoid using their photograph
  • Where possible, if a photograph is used, we will avoid naming the athlete.
  • We will NEVER publish personal details (email addresses, telephone numbers, addresses etc) of an athlete.
  • We will only authorise the use of images of athletes in suitable dress.

Use of Photographic Filming Equipment at Triathlon Events
Nottingham Triathlon Club will:

  • Inform athletes and parents that a photographer will be in attendance at an event and ensure they consent to both the taking and publication of films or photographs.
  • Require parents, spectators and authorised photographers (e.g. press) to register at an event if they wish to use any photographic equipment including mobile phones with photographic technology.
  • Issue identification passes which must be worn and clearly visible at all times during the event.
  • Not allow unsupervised access to athletes or one to one photo sessions at events.
  • Not approve/allow photo sessions outside the events or at an athlete’s home.
  • Act on the concerns of any athletes and parents regarding the inappropriate use of photographic equipment.
  • Inform children/young people and their parents/carers if video equipment is to be used as a coaching aid.
  • Ensure that any photographic images taken and used will be stored safely.


October 2020
© Nottingham Triathlon Club